International Administration Assistant

About us:

Gower College Swansea is one of the largest colleges in Wales with a strong reputation for high quality teaching and learning. We have six campuses across the city with over 4,500 full time learners and 10,000 part time learners.  We currently have a turnover of over £50 million making us a major employer in the region with approximately 1,000 staff.

At Gower College Swansea we are passionate about investing in our staff and looking after their wellbeing to ensure they feel supported in work and also at home.

The role:

• Part Time- 12 hours per week 
• Permanent
• £7,590 - £7,752 Per Annum
• Gorseinon Campus

Key Responsibilities:

• Provide administrative support for the student mobility programmes -Turing Scheme and Taith - including:
  o    booking flights/accommodation for overseas visits
  o    ensuring all documentation is in place for each student and staff member
  o    organising receipts and reconciling trip expenditure
  o    collating student case studies for marketing purposes
  o    write and publish social media posts on mobilities  
  o    any other related administration support
• Assist with student admissions, ensuring spreadsheets are up-to-date and all documentation has been received. 
• Provide administration support for UKVI compliance, including data entry and ensuring student data is accurate, and issuing student letters, as required
• Provide pastoral care for international students based across all College sites
• Assist with the co-ordination of seasonal schools (summer/winter)

About you:

• Qualified to degree level or have appropriate professional experience 
• Previous experience of working in administration or a similar role
• Excellent customer service skills
• IT Literate, ability to use spreadsheets and Word

Benefits for you:

• 28/46 days annual leave, plus bank holidays, and the college is closed for two weeks over the Christmas period
• A Local Government Pension Scheme with an average employer contribution of 21% (2023)
• A Teacher’s Pension Scheme with an average employer contribution of 23% (2023)
• 2 staff well-being days
• Discounted study opportunities on College programmes
• Discounted Sport Centre gym membership for £60 per year
• View more benefits here: https://www.gcs.ac.uk/recruitment/benefits-and-wellbeing

We welcome applications from individuals regardless of age, gender, ethnicity, disability, sexual orientation, gender identity, socio-economic background, religion and/or belief. We particularly welcome applications from groups currently underrepresented within our organisation.

If you wish to continue your application journey using Welsh Language, please visit our Cymraeg site. We encourage Welsh Language applications as we recognise the importance of delivering services in Welsh, and the need to grow our bilingual workforce.

Gower College Swansea is committed to safeguarding and promoting the welfare of young people and expects all staff to share this commitment. Appointments are subject to an enhanced DBS check and require registration with the Education Workforce Council for Wales.

Please note that we are expecting a high volume applicants for this vacancy. If we do, we may close the post before the specified date, therefore an early application is recommended. 

Appointments will normally be made to the bottom of the salary scale with annual increments on 1st August each year (subject to a start date before 1st February).

Benefits:
https://www.gcs.ac.uk/recruitment/staff-benefits-wellbeing

Cynorthwyydd Gweinyddol Rhyngwladol

Amdanom ni:

Coleg Gwyr Abertawe yw un o golegau mwyaf Cymru ac mae gennym enw da iawn am addysgu a dysgu o ansawdd uchel. Mae gennym chwe champws ledled y ddinas a dros 4,500 o ddysgwyr amser llawn a 10,000 o ddysgwyr rhan-amser. Ar hyn o bryd, mae gennym drosiant o £50 miliwn, sy’n golygu ein bod yn gyflogwr sylweddol yn y rhanbarth. Rydym yn cyflogi tua 1,000 o staff.

Yng Ngholeg Gwyr Abertawe, rydym yn angerddol am fuddsoddi yn ein staff a gofalu am eu lles, er mwyn sicrhau eu bod yn derbyn cefnogaeth yn y gwaith a gartref.

Y rôl:

• Rhan Amser - 12 awr yr wythnos
• Parhaol
• £7,590 - £7,752 y flwyddyn
• Campws Gorseinon

Cyfrifoldebau Allweddol:

• Darparu cymorth gweinyddol ar gyfer rhaglenni teithio myfyrwyr – Cynllun Turing a Taith – gan gynnwys:
  • cadw lle ar hediadau/trefnu llety ar gyfer ymweliadau dramor
  • sicrhau bod yr holl ddogfennau yn eu lle ar gyfer pob myfyriwr ac aelod o staff
  • trefnu derbynebion a chysoni gwariant teithio
  • coladu astudiaethau achos myfyrwyr at ddibenion marchnata
  • ysgrifennu a chyhoeddi negeseuon cyfryngau cymdeithasol am deithiau 
  • unrhyw gymorth gweinyddol cysylltiedig arall.
     
• Cynorthwyo gyda’r gwaith o dderbyn myfyrwyr, sicrhau bod taenlenni yn gyfredol a bod yr holl ddogfennau wedi’u derbyn.
   
• Darparu cymorth gweinyddol ar gyfer cydymffurfio ag UKVI, gan gynnwys cofnodi data a sicrhau bod data myfyrwyr yn gywir, ac anfon llythyrau at fyfyrwyr, yn ôl yr angen.

• Darparu gofal bugeiliol ar gyfer myfyrwyr rhyngwladol ar draws safleoedd y Coleg.
   
• Cynorthwyo gyda’r gwaith o gydlynu ysgolion tymhorol (haf/gaeaf).
   

Amdanoch chi:

• Addysg hyd at lefel gradd neu brofiad proffesiynol priodol
• Profiad blaenorol o weithio mewn rôl weinyddol neu rôl debyg
• Profiad blaenorol o weithio i derfynau amser
• Sgiliau gwasanaeth cwsmeriaid ardderchog
• Hyddysg mewn TG, gallu defnyddio taenlenni a Word

 Buddion:

• 28/46 diwrnod o wyliau blynyddol gan gynnwys gwyliau banc. Hefyd, mae’r Coleg ar gau am bythefnos dros gyfnod y Nadolig
• Cynllun Pensiwn Llywodraeth Leol a chyfraniad cyflogwr o 21% ar gyfartaledd (2023)
• Cynllun Pensiwn Athrawon a chyfraniad cyflogwr o 23% ar gyfartaledd (2023)
• 2 ddiwrnod lles i staff
• Disgowntiau ar gostau astudio os ydych yn astudio un o gyrsiau’r Coleg
• Cliciwch y linc i ddarganfod rhagor o fuddion: https://www.gcs.ac.uk/cy/recruitment/benefits-and-wellbeing 

Rydym yn croesawu ceisiadau gan unigolion, waeth beth fo’u hoedran, rhyw, ethnigrwydd, anabledd, cyfeiriadedd rhywiol, hunaniaeth rhywedd, cefndir economaidd-gymdeithasol, crefydd a/neu gred. Rydym yn croesawu’n arbennig ceisiadau gan grwpiau nad ydynt wedi’u cynrychioli’n ddigonol o fewn ein sefydliad.

Os hoffech ymgymryd â’r broses ymgeisio trwy gyfrwng y Gymraeg, ewch i’n gwefan Cymraeg. Rydym yn annog unigolion i gyflwyno ceisiadau Cymraeg gan ein bod yn cydnabod pwysigrwydd darparu gwasanaethau Cymraeg a’r angen i ehangu gweithlu dwyieithog.

Mae Coleg Gwyr Abertawe yn ymrwymedig i ddiogelu a hyrwyddo lles pobl ifanc ac rydym yn disgwyl i bob aelod o staff gydymffurfio â’r ymrwymiad hwn. Bydd gofyn i’r ymgeisydd llwyddiannus ymgymryd â gwiriad DBS manylach a chofrestru gyda Chyngor Gweithlu Addysg Cymru.
Rydym yn disgwyl nifer fawr o ymgeiswyr ar gyfer y swydd wag hon. Os derbynnir llawer o geisiadau, efallai y byddwn yn atal unigolion rhag cyflwyno cais cyn y dyddiad penodedig. Awgrymir felly ichi gyflwyno’ch cais yn gynnar.

Fel rheol, bydd penodiadau yn cael eu gwneud ar waelod y raddfa gyflog gyda chynyddrannau blynyddol ar 1 Awst bob blwyddyn (yn amodol ar ddyddiad cychwyn cyn Chwefror 1).

Buddion:
https://www.gcs.ac.uk/cy/recriwtio/buddion-a-lles

For further information about the role including job description and application form please visit the vacancies section of our website via the apply link.