Luminate Education Group

SEND (Special Educational Needs & Disabilities) Administrator (LUM471/703)

Leeds, West Yorkshire
Commencing at £21,028 with progression to £22,200 per annum
26 Sep 2023
15 Oct 2023
Contract Type
Full Time

About the Role

The Supported Engagement Programmes at Somerville House is a developing department created to engage and support young people aged 16-24 to access education. Students on programmes present with Social, Emotional and Mental Health needs / SEND. They have historically missed periods of schooling, have an Education, Health and Care Plan and/or are long-term NEET.  Students are often referred to these courses by professional bodies such as Social Workers, YOT workers, or the Local Authority.

To be responsible for the provision of a confidential and comprehensive business support service to the SEND team, that is flexible and responsive to the requirements of Special Education Needs and/or Disabilities (SEND). To track and monitor attendance of SEND/HN students with the Supported Engagement provision at Somerville House. To liaise with students, parents/carers linked to attendance and to plan interventions to address areas of concern linked to attendance.

What You Will Do

  • To maintain the computerised records of the college/dept. and extract information and reports as required.
  • Collect and collate statistical information.
  • Responsible for the monitoring and organising of Annual Reviews for Education Health Care (EHC) plans, new EHC applications: inviting in parent(s) and agencies; collating student information; recording student/parent views.
  • Completing all associated paperwork under the guidance of the High Needs team.
  • To support the management of the Exam Access Arrangement process within college to ensure student EAA applications are processed in a timely manner.
  • To be the main point of contact for the Local Authorities and other agencies linked to SEND.
  • Responsible for the monitoring and accurate recording of High-Need student data including funding that enables the team to collate statistical information.

About You

  • Knowledge and experience of working with administrative systems and procedures.
  • Experience of SEND and the EHCP process.
  • Professional and technical knowledge: Committed to enhancing professional/technical knowledge and job related skills.
  • Able to deliver and communicate well with customers and colleagues throughout the college.
  • Attention to detail: Able to work accurately and carefully at all times.


There are plenty of benefits available to our staff members, here are just a few:

  • Annual leave entitlement - If you work full time, you'll get at least 27 days holiday plus bank holidays and up to 5 discretionary closure days at Christmas (pro rata for part time staff).
    • Support Staff 27 days (increasing to 32 days after 5 years service)
    • Academic 37 days
    • Senior Management 37 days
  • Generous Pension schemes
    • Teachers’ Pension Scheme 
    • Local Government Pension Scheme 
  • Memberships and discounts - employees can sign up to various membership cards and discount schemes such as TOTUM card (formerly NUS card). 
  • Travel and commuting - discounted travel available through Metro card, Northern Rail, First Bus, Arriva Bus and Cycle to work schemes.
  • Learning and development opportunities -  including staff development days
  • Employee wellbeing initiatives
  • Flexible and hybrid working opportunities - this will vary depending on role requirements

About Us

Leeds City College is one of the largest further education institutions in the country and is one of the biggest providers of apprenticeships regionally. 

We provide a vibrant and diverse learning environment, delivering excellent and innovative education which is supportive, inspiring and life changing. Leeds City College’s values put students first and are at the heart of everything the college does.

We are committed to lifelong learning and investing in our staff. You’ll have access to a broad variety of training and professional development designed to help you continually develop and grow. We offer a wide range of job vacancies, and our large size means there are always exciting opportunities to progress.

Join us on the journey to being the best that we can collectively be for our students, apprentices, staff and our stakeholders.


At Luminate Education Group we are committed to the safeguarding and welfare of all our students including children, young people, and vulnerable adults. We expect all our staff and volunteers to share this commitment. We follow the Safer Recruitment requirements and best practice as set out within Keeping Children Safe in Education statutory guidance. All successful applicants will be required to complete mandatory pre-employment checks which include an enhanced DBS check, online checks and must have two satisfactory references. Please be aware that it is a criminal offence to apply for this post if you are barred from engaging in regulated activity in connection to children.


We recognise, value and champion diversity & Inclusion. As we engage with a diverse student population we want to ensure we reflect that in our staff population too. For us diversity is about building happy teams, full of people that want to learn and be inspired by each other, by our different experiences and backgrounds. It is important to us that both staff and students achieve their full potential.  Diversity is important to us, but inclusion is equally, if not more important. It’s not just about having the representation but also providing the people we recruit with opportunities and valuing everyone’s contributions and perspectives.

For further information about the role please visit the vacancies section of our website via the apply link.

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