Luminate Education Group

HR Systems Analyst, Fixed Term (LUM30)

Leeds, West Yorkshire
£26,881 to £29,367 Per Annum, Pro Rata
17 Jan 2022
06 Feb 2022
Contract Type
Fixed Term
Full Time

** COVID-19 INFORMATION: Due to the ongoing COVID-19 pandemic you may experience some delays during the recruitment process. We apologise for any inconvenience this may cause. **

Luminate Education Group consists of; Harrogate College (HC), Keighley College (KC), Leeds City College (LCC), Leeds Conservatoire (LC) and White Rose Academies Trust (WRAT) Luminate Education Group is one of the fastest improving and most innovative education groups in the country. 

Fixed Term Contract until 31 August 2023 but with potential to becoming permanent


Would you like to be part of the fastest-growing, successful Education Group in the country, who’s looking to lead the sector and become the voice of education in Yorkshire?

We are currently recruiting for a HR Systems Analyst to join our busy but friendly and supportive HR Team. 

The HR Systems Analyst will provide process and systems support to managers and colleagues across the Group.  Working alongside a HR Systems Manager and a HR Systems Analyst, you will support the development, expansion and maintenance of the HR systems platforms (iTrent, Networx, Stonefish, Business Objects).   This will include providing reporting and analytics, systems administration, user support and training, routine maintenance as required and working with key stakeholders to develop the system and enhance the end user experience. 

There is an exciting opportunity to make your mark and be involved in some exciting changes we are making.  If you are an experienced and committed individual looking for an new challenge in the education sector, we would love to hear from you.  We offer flexible/hybrid working with the opportunity to work from home for part of the week in this role.


  • Work in partnership with IT and MIS colleagues to ensure the HR system is fully integrated with other Group systems as needed to provide an outstanding HR service
  • Work closely with MIS to develop, test and deploy people dashboards in Power BI (for example performance review information, business planning data, statutory reporting)
  • Contribute to, and assist with, the maintenance and development of the iTrent system
  • Provide user support and training as needed to enable colleagues to use the HR system and associated data effectively
  • Manage user accounts to provide a great user experience and ensure full compliance with all regulatory requirements
  • Plan and produce external reports to comply with statutory and legislative requirements (Association of Colleges, HMRC, National Statistics etc)


  • Experience of data analysis, data manipulation and problem solving
  • Knowledge or experience of HR Systems particularly iTrent and Business Objects 
  • Experience of inputting, maintaining and integrating a HR system
  • Able to extract, interpret and analyse complex information and produce reports
  • An understanding of Power BI


Luminate Education Group consists of; Harrogate College (HC), Keighley College (KC), Leeds City College (LCC), Leeds Conservatoire (LC) and White Rose Academies Trust (WRAT) This is an exciting time to join this rapidly growing education group, with an Ofsted grade of 'good' with 'outstanding' features, you will be working at one of the fastest improving and most innovative education groups in the country.


We have a range of excellent benefits and rewards at Luminate Education Group, including:

  • Annual leave entitlement starting from 27 days + 8 bank holidays and up to 5 discretionary college closure days at Christmas

  • Excellent pension schemes with the West Yorkshire Pension Fund and the Teachers’ Pension

  • Discounted travel cards for those who regularly use public transport across the region with Northern Rail and Metro

  • Exceptional learning and development opportunities for all of our staff

You can read about these benefits, and others in more detail by downloading the Staff Benefits document attached to this vacancy.  


Luminate Education Group is committed to the safeguarding of children, young people and vulnerable adults. We expect all staff and volunteers to share this commitment. 

All successful applicants are required to complete all mandatory pre-employment checks, including:

  • Proof of right to work in the UK

  • Enhanced Disclosure and Barring Services (DBS) check

  • Children’s barred list check (we may also check the adult barred list if the role involves working with vulnerable adults)

  • Two professional references 

  • Fitness to work, this is conducted by our occupational health partners, NHS Airedale 

  • Section 128 check for all staff entering management roles

  • Prohibition check for all staff entering teaching related roles

Please Note: All successful applicants who have lived or travelled overseas for three months or more in the past five years will be required to undertake an overseas check as part of the pre-employment checks.

More information on overseas checks can be found on the government website: 

All offers of employment are subject to satisfactory pre-employment checks.


The UK Government introduced a new points based immigration system on 1 January 2021. You can read about the new immigration routes on the Gov.UK website here: 

Many of the new routes require sponsorship from an employer. Luminate Education Group is not a licenced sponsor. We are unable to employ anyone without current, and appropriate right to work in the UK.  

If you are an EU, EEA or Swiss citizen and you were resident in the UK on or before 31 December 2020, you have until 30 June 2021 to apply to the EU Settlement Scheme, you can continue to prove your right to work in the UK with your passport and identity card up until 30 June 2021. 

There is no change to immigration and right to work for British and Irish Citizens. 


We positively welcome applications from all sections of the community, all candidates will be treated fairly irrespective of race, gender or gender identity, disability, sexual orientation, religion and belief or age.


For more information about the role please contact:

Tracy Thomas 

Please use the person specification (on the job description under "Documents Available") to complete your supporting statement.

We cannot accept CVs as part of the application process. 

Due to the high volume of applications we receive, we are unable to respond to every applicant. If you have not heard from us within four weeks of the closing date, please assume that your application has been unsuccessful on this occasion. 


Luminate Education Group vacancies generate a lot of interest and we receive many calls and emails from recruitment agencies. Although we do appreciate the interest you have shown in Luminate Education Group, our policy is to recruit candidates directly wherever possible. We therefore do not accept any cold calls, speculative emails or CVs from agencies. Speculative emails and CVs will be deleted unread. 

For further information about the role including job description and application form please visit the vacancies section of our website via the apply link.

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