Luminate Education Group

Estates Admin Assistant (LUM15)

3 days left

Leeds, West Yorkshire
£18,327 per annum
12 Oct 2021
24 Oct 2021
Job Function
Estates and Facilities
Contract Type
Full Time


The Directorate of Estates and Capital Projects comprises Health, Safety and Environment team, the Campus Facilities team, Property and Maintenance team and Capital Projects team.


Between them they service the estate across the whole of the Luminate Group; As well as undergoing a significant restructure to enable future growth and address much needed change, the directorate is embarking in a growth programme to create a number of new campuses over the next five years which will address a significant growth in student numbers.



Provide comprehensive administrative support to the Estates & Campus Facilities management function.

Provide a first point of contact and deal with routine enquiries from a variety of sources including internal customers, contractors, consultants and suppliers.

Administer the Estates help desk including providing standard system reports as required, keeping the system up to date as additional information is provided by Campus Services and Estates staff.

Develop and maintain the department filing and document storage and retrieval system including handling confidential documents.

Carry out routine office tasks such as word-processing, filing, photocopying, diary management, handling post, providing occasional hospitality for meetings etc.

Prepare reports and spreadsheets under the guidance of the Estates Coordinator 7.

Arrange and service meetings including providing agendas and note/ minute taking.

Maintain stock for department including ordering of general stationery stock and pre-printed documents.

Raise requisitions, administer invoices, and raise re-charges as directed by the Estates Coordinator

Liaise with customers, suppliers, contractors, consultants and other parties as necessary and as directed in relation to the delivery of estates and facilities services.

Assist the Estates Coordinator with the verification of parking permit applications, contacting users where data is missing or needs appropriate evidencing.




Essential: Literacy and Numeracy at minimum Level 2 Good knowledge of Microsoft Office and / or Google Applications Experience of administrative / clerical work Desirable: Experience of working in a similar environment and in a similar role Experience of servicing meetings, including agenda compilation and minute taking.

In addition, you must be a proactive independent worker able to solve problems using your own initiative, working within agreed parameters and meeting deadlines.

Good communication skills (including an excellent telephone manner) and ability to work as part of a team also essential.






Luminate Education Group consists of; Harrogate College (HC), Keighley College (KC), Leeds City College (LCC), Leeds Conservatoire (LC) and White Rose Academies Trust (WRAT) This is an exciting time to join this rapidly growing education group, with an Ofsted grade of 'good' with 'outstanding' features, you will be working at one of the fastest improving and most innovative education groups in the country.





We have a range of excellent benefits and rewards at Luminate Education Group, including:


  • Annual leave entitlement starting from 27 days + 8 bank holidays and up to 5 discretionary college closure days at Christmas

  • Excellent pension schemes with the West Yorkshire Pension Fund and the Teachers’ Pension

  • Discounted travel cards for those who regularly use public transport across the region with Northern Rail and Metro

  • Exceptional learning and development opportunities for all of our staff


You can read about these benefits, and others in more detail by downloading the Staff Benefits document attached to this vacancy.  





Luminate Education Group is committed to the safeguarding of children, young people and vulnerable adults. We expect all staff and volunteers to share this commitment. 


All successful applicants are required to complete all mandatory pre-employment checks, including:


  • Proof of right to work in the UK

  • Enhanced Disclosure and Barring Services (DBS) check

  • Children’s barred list check (we may also check the adult barred list if the role involves working with vulnerable adults)

  • Two professional references 

  • Fitness to work, this is conducted by our occupational health partners, NHS Airedale 

  • Section 128 check for all staff entering management roles

  • Prohibition check for all staff entering teaching related roles

Please Note: All successful applicants who have lived or travelled overseas for three months or more in the past five years will be required to undertake an overseas check as part of the pre-employment checks.

More information on overseas checks can be found on the government website: 

All offers of employment are subject to satisfactory pre-employment checks.


The UK Government introduced a new points based immigration system on 1 January 2021. You can read about the new immigration routes on the Gov.UK website here: 

Many of the new routes require sponsorship from an employer. Luminate Education Group is not a licenced sponsor. We are unable to employ anyone without current, and appropriate right to work in the UK.  

If you are an EU, EEA or Swiss citizen and you were resident in the UK on or before 31 December 2020, you have until 30 June 2021 to apply to the EU Settlement Scheme, you can continue to prove your right to work in the UK with your passport and identity card up until 30 June 2021. 

There is no change to immigration and right to work for British and Irish Citizens. 


We positively welcome applications from all sections of the community, all candidates will be treated fairly irrespective of race, gender or gender identity, disability, sexual orientation, religion and belief or age.


For more information about the role please contact:

Simon Duarri

Please use the person specification (on the job description under "Documents Available") to complete your supporting statement.

We cannot accept CVs as part of the application process. 

Due to the high volume of applications we receive, we are unable to respond to every applicant. If you have not heard from us within four weeks of the closing date, please assume that your application has been unsuccessful on this occasion. 


Luminate Education Group vacancies generate a lot of interest and we receive many calls and emails from recruitment agencies. Although we do appreciate the interest you have shown in Luminate Education Group, our policy is to recruit candidates directly wherever possible. We therefore do not accept any cold calls, speculative emails or CVs from agencies. Speculative emails and CVs will be deleted unread. 

For further information about the role including job description and application form please visit the vacancies section of our website via the apply link.

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