Luminate Education Group

School Admin Assistant (LCC2935)

Leeds, West Yorkshire
£18,327 Per Annum
06 Sep 2021
27 Sep 2021
Contract Type
Full Time

** COVID-19 INFORMATION: Due to the ongoing COVID-19 pandemic you may experience some delays during the recruitment process. We apologise for any inconvenience this may cause. **

Luminate Education Group consists of; Harrogate College (HC), Keighley College (KC), Leeds City College (LCC), Leeds Conservatoire (LC) and White Rose Academies Trust (WRAT) Luminate Education Group is one of the fastest improving and most innovative education groups in the country. 


  • You will provide curriculum administration and student records data to an identified school / academic directorate.
  • You will maintain student records data for the School including registers, ULNs, destinations/job outcomes, change requests and other reporting requests.
  • You will provide all aspects of curriculum administration such as production of letters, stock control, dealing face to face or other communicated queries including those for the CIPs.
  • You will support the absence monitoring, recording and chasing of relevant students
  • You will support student enrolments within the School and work with the central MIS/Marketing teams throughout main enrolment.
  • You will support relevant elements of the admissions process as identified including interviews, offers and taster days.
  • You will support the on-going (keep warm) communication to applicants and to support the production of promotional content about the school.
  • You will support the processing of DSATs, other data queries and regular data accuracy checks on a timely basis and corrections are compliant with funding rules.
  • You will ensure filing (electronic and paper) is accurate and easily accessible.
  • You will provide cover and support to colleagues across the Schools as required, catering for fluctuating workloads and absences.
  • You will support the School with Curriculum Planning, timetabling, rooming, staff/room utilisation, course profiling/approvals and course file.
  • You will carry out regular accuracy checks of all data within the School as directed by the School Administration Leader and maintain data standards including adherence to the Data Protection Act.
  • You will create requisitions for approval and onward submission to suppliers in accordance with procurement policy and procedures, and accurately record the receipt of goods in a timely and accurate manner.
  • You will assist in the remittance of receipts from students are in accordance with the college cash handling policy and procedure, including compliance with PCIDSS (Purchase Card Industry Data Security Standard)
  • You will support the School to ensure examinations and registrations with awarding bodies are accurately submitted via the central examinations teams and to invigilate exams within the College when required
  • You will liaise with the events facilitator to support College events including parents evenings, open evening, and awards event


Please refer to the job Description and specification for details.


Leeds City College is part of the Luminate Education Group, and is one of the UK’s largest FE establishments with around 1,440 employees and over 22,560 students. We offer a curriculum as diverse as our students within a vibrant and multicultural learning environment. Our goal is to deliver excellent and innovative education which supports and inspires every student to achieve their ambitions. 


We have a range of excellent benefits and rewards at Leeds City College, including:

  • Annual leave entitlement starting from 27 days + 8 bank holidays and up to 5 discretionary college closure days at Christmas

  • Excellent pension schemes with the West Yorkshire Pension Fund and the Teachers’ Pension

  • Discounted travel cards for those who regularly use public transport across the region with Northern Rail and Metro

  • Exceptional learning and development opportunities for all of our staff

You can read about these benefits, and others in more detail by downloading the Staff Benefits document attached to this vacancy.  


Luminate Education Group is committed to the safeguarding of children, young people and vulnerable adults. We expect all staff and volunteers to share this commitment. 

All successful applicants are required to complete all mandatory pre-employment checks, including:

  • Proof of right to work in the UK

  • Enhanced Disclosure and Barring Services (DBS) check

  • Children’s barred list check (we may also check the adult barred list if the role involves working with vulnerable adults)

  • Two professional references 

  • Fitness to work, this is conducted by our occupational health partners, NHS Airedale 

  • Section 128 check for all staff entering management roles

  • Prohibition check for all staff entering teaching related roles

Please Note: All successful applicants who have lived or travelled overseas for three months or more in the past five years will be required to undertake an overseas check as part of the pre-employment checks.

More information on overseas checks can be found on the government website: 

All offers of employment are subject to satisfactory pre-employment checks.


The UK Government introduced a new points based immigration system on 1 January 2021. You can read about the new immigration routes on the Gov.UK website here: 

Many of the new routes require sponsorship from an employer. Luminate Education Group is not a licenced sponsor. We are unable to employ anyone without current, and appropriate right to work in the UK.  

If you are an EU, EEA or Swiss citizen and you were resident in the UK on or before 31 December 2020, you have until 30 June 2021 to apply to the EU Settlement Scheme, you can continue to prove your right to work in the UK with your passport and identity card up until 30 June 2021. 

There is no change to immigration and right to work for British and Irish Citizens. 


We positively welcome applications from all sections of the community, all candidates will be treated fairly irrespective of race, gender or gender identity, disability, sexual orientation, religion and belief or age.


For more information about the role please contact:

Nick Appleby

Please use the person specification (on the job description under "Documents Available") to complete your supporting statement.

We cannot accept CVs as part of the application process. 

Due to the high volume of applications we receive, we are unable to respond to every applicant. If you have not heard from us within four weeks of the closing date, please assume that your application has been unsuccessful on this occasion. 


Luminate Education Group vacancies generate a lot of interest and we receive many calls and emails from recruitment agencies. Although we do appreciate the interest you have shown in Luminate Education Group, our policy is to recruit candidates directly wherever possible. We therefore do not accept any cold calls, speculative emails or CVs from agencies. Speculative emails and CVs will be deleted unread. 

For further information about the role including job description and application form please visit the vacancies section of our website via the apply link.

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