Leeds City College

Exams Administrator (Ref: LCC2429)

Leeds, West Yorkshire
LC3 Commencing at £17,942 with progression to £18,908 PA
12 Jan 2021
14 Jan 2021
Contract Type
Full Time

** COVID-19 UPDATE: Due to the outbreak of COVID-19 there may be delays in both the recruitment and onboarding processes. We apologise for any inconvenience that this may cause. **

** We are paying all of our employees (regardless of length of service) full pay should they develop COVID-19 symptoms/where the illness is confirmed. This will be in line with our current scheme, equivalent to our employees with 4 to 12 months of service.**

Luminate Education Group consists of; Harrogate College (HC), Keighley College (KC), Leeds City College (LCC), Leeds Conservatoire (LC) and White Rose Academies Trust (WRAT) Luminate Education Group is one of the fastest improving and most innovative education groups in the country. 


We are looking for a highly organised, enthusiastic individual to join our city centre based Exams Team. We look after a wide range of exam related matters from registration and entry, to compliance, organisation of exams, training of invigilators and everything in between. 


  • You will ensure that all exam entries and registrations are made to the awarding bodies in an accurate and timely manner
  • You will ensure that all achievements are claimed from the awarding bodies and results entered into the student record system in an accurate and timely manner, in order to maximise achievement
  • You will liaise directly with Exam Boards, students, tutors and invigilators ensuring that any enquires are dealt with in a timely and professional manner
  • You will assist with the special arrangements application process when required 
  • You will ensure that all exam scripts are securely stored prior to their posting to examiners
  • You will ensure that all exams comply with Board regulations, including the setting out of rooms, display of appropriate literature relating to candidates’ responsibilities, and timely distribution of exam papers to invigilators


  • You will have experience working within an administrative team, preferably within exams
  • You will have excellent problem solving skills and the ability to take ownership and responsibility for your own work
  • You will have great attention to detail 
  • You will have excellent computer literacy skills
  • You will have outstanding customer service skills


Leeds City College is part of the Luminate Education Group, and is one of the UK’s largest FE establishments with around 1,440 employees and over 22,560 students. We offer a curriculum as diverse as our students within a vibrant and multicultural learning environment. Our goal is to deliver excellent and innovative education which supports and inspires every student to achieve their ambitions. 


We have a range of excellent benefits and rewards at Leeds City College, including:

  • Annual leave entitlement starting from 27 days + 8 bank holidays and up to 5 discretionary college closure days at Christmas

  • Excellent pension scheme with the West Yorkshire Pension Fund and the Teachers’ Pension

  • Discounted travel cards for those who regularly use public transport across the region with Northern Rail and Metro

  • Exceptional learning and development opportunities for all of our staff


Luminate Education Group is committed to the Safeguarding of children, young people and vulnerable adults. We expect all staff and volunteers to share this commitment. 

All successful applicants are required to complete all mandatory pre-employment checks, including:

  • Enhanced Disclosure and Barring Services (DBS) check

  • Children’s barred list check (we may also check the adult barred list if the role involves working with vulnerable adults)

  • Two professional references 

  • Fitness to work, this is conducted by our occupational health partners, NHS Airedale 

  • Section 128 check for all staff entering management roles

  • Prohibition check for all staff entering teaching related roles

Please Note: All successful applicants who have lived or travelled overseas for three months or more in the past five years will be required to undertake an overseas check as part of the pre-employment checks.

More information on overseas checks can be found on the government website: https://www.gov.uk/government/publications/criminal-records-checks-for-overseas-applicants 

We cannot accept CVs as part of the application process. 

All offers of employment are subject to satisfactory pre-employment checks.


We positively welcome applications from all sections of the community, all candidates will be treated fairly irrespective of race, gender or gender identity, disability, sexual orientation, religion and belief or age.


For more information about the role please contact:

Jade Hairyes


To apply for this role, please follow the link.

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