Business Administration Apprentice

Employer Name: PICS (Partnerships in Children's Services)

Working Week: Monday to Friday

Duration: 18 Months

Possible Start Date: 17/06/2019

Are you a friendly and reliable individual looking to start your career in Business Administration? This could be the perfect opportunity for you. PiCS are currently recruiting for a Business Administration Apprentice to join their growing team. Apply now for this fantastic position!

Overview of role:

• Providing reception facilities at PiCS’ Head Office, including dealing with incoming and outgoing mail, telephone switchboard and meeting and greeting visitors to the building.
• Providing administration support to the Orange Grove Milton Keynes offices , adapting hours sometimes to suit the needs of the business

Main Responsibilities:

RECEPTION:

• Provide front line reception facilities for all visitors to Wavendon Tower at allocated times, making them feel welcome and directing visitors to other staff as appropriate.
• Maintain room booking system and liaise with booking contact in respect of room set-up and catering requirements, organise corporate lunches as required, set up rooms as required and ensure they are cleared away and left tidy and secure after meetings.
• Open, record and distribute all post, including parcel deliveries.
• Frank all outgoing mail, ready for collection by Royal Mail pick-up deadline.
• Maintain Wavendon Tower internal telephone list, including details of other offices and staff mobile phones
• Set up of online training induction modules for new employees joining the company

ORANGE GROVE:

• To work with other administrators within the team
• To build up and maintain a supportive relationship with foster carers, as the post holder will be one of the first points of contact within the office
• To provide a comprehensive day to day administrative service for the OG office team to include:--
  • Maintaining electronic databases and paper files
  • Producing letters
  • Photocopying
  • Message taking
  • Able to use some graphics type applications for such as event flyers
• General data entry using the Company database Charms.
• Maintain confidentiality at all times relating to work issues.
• To undertake any other duties as may be appropriate to achieve the objective of the post commensurate with ability and aptitude under the direction of the Registered Manager

Things to consider:

• PiCS are committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff to share this commitment.
• The above job description does not purport to cover all aspects of the post-holder’s duties but is intended to be indicative of the main areas of responsibility.
• This role is subject to an Enhanced Disclosure & Barring Service check, which will be carried out and paid for by the company.

Entry requirements

• GCSE English and Maths A*-C/4-9 or level 2 equivalents.

Qualifications taken

• Apprenticeship Standard for Business Administrator
• Functional Skills qualifications (if required)
• Attendance at College and independent study within the workplace
• Regular visits from the College to the workplace
• Observations and assessments in the workplace
• Use of e-portfolio
• End point assessment
• Ongoing training and support from the College and employer

Please apply via the link.