Business and Administration Apprenticeship

Employer: Q3 Academy

Apprenticeship level: Intermediate

Apprenticeship duration: 12 months

Possible start date: 8th April 2019

Working week: Between 8:00am – 5:00pm as agreed with the employer. Days TBC.

Total hours per week: 37.00

To support Business and Administrative support to the Academy, whilst being based on the schools busy reception area. The ideal applicant will be able to accurately record telephone messages and relay them to the necessary people, including diverting calls as appropriate.

Responsibilities:

• To provide administration and support to the Head of School, Admin team, Receptionist and any members of SLT
• Greeting all Parents, Visitors, Staff and external agencies in a professional manner
• Assembly and maintenance of learning space/corridor displays
• Making telephone calls, taking accurate messages and relaying them to the relevant people. Sending correspondence by letter and email
• Maintaining records, processing data, preparing summaries of data
• Taking minutes of meetings
• Work as part of a team to undertake reception duties
• Filing
• Cataloguing and issuing equipment and materials
• Carrying out stock checks
• Ordering new books/equipment/consumables
• Photocopying/reprographics
• SIMS input
• Supporting the Heads PA with upcoming events and projects
• Attending full staff and department meetings as required and supporting departmental events
• Researching, preparing and downloading on-line resources
• Administering school visits/journeys including word processing of letters, collection of money, checking documentation
• Maintaining, organising and producing resources
• Cover Duties, for example other admin roles, reception, etc.
• Assisting with Academy wide administrative needs
• To be an effective team member with a flexible approach and a willingness to co-operate with other members of staff
• To give high priority to the standard of presentation of all written communications, booklets and information sheets
• Administrative duties associated with attendance, e.g. phone calls, emails, data entry, absence slips
• Other duties as may be appropriate to achieve the objectives of the Academy

Requirements and prospects

Desired skills

Computer skills.

Personal qualities

Component 1 – Wider Professional Effectiveness:

• Participate in and engage with Academy Inset and Professional Development, whether in-house or external
• Through the mechanisms of Appraisal and Quality Assurance, demonstrate improvement in your role as a result of Professional Development and Inset
• Effectively contribute to the Academy improvement planning process

Component 2 – Role Model:

• Ensure that ‘no student is left behind’, in their academic and personal development
• Conform to the Academy’s Dress Code for staff and demonstrate exceptional standards of presentation, conduct and time keeping
• Build team commitment amongst students and staff alike
• Engage and motivate students and staff to do their best by doing your very best
• Demonstrate a positive approach to your professional duties and improve the quality of student learning

Additional Components:

• To consistently uphold the Academy’s aims and strive to attain Academy Targets
• To work in a cooperative and polite manner with all stakeholders and visitors to promote and enhance the reputation of the Academy
• To work with students within the framework of the Academy in a courteous, positive, caring and responsive manner
• Play a full part in the life of the Academy’s community, to support its distinctive mission and ethos and to encourage staff and students to follow this example
• Be courteous to colleagues, visitors and telephone callers and provide a welcoming environment
• Demonstrate both enthusiasm and high standards of professionalism to all Academy stakeholders
• It is the responsibility of each employee to carry out their duties in line with all Academy Policies promoting a positive approach to a harmonious working environment
• The job purpose and key task statements above are indicative and by no means exclusive.  The need for flexibility amongst staff is therefore considered important
• To undertake any other duties deemed reasonable by the Academy Executive Team for the post at this level
• To embrace the Academy’s Pillars of Excellence Programme

Health and Safety Responsibilities:

• All staff have a responsibility to be aware of, comply and act upon the Health and Safety Policies of Q3 Academy and undertake risk assessments as appropriate.  Full details can be accessed via the staff website
• Q3 Academy is a designated no smoking site

Q3 Academies Trust is committed to safeguarding and promoting the welfare of children. All post holders are subject to a Satisfactory Disclosure & Barring Service Check (DBS). Satisfactory employment references as well as identification and qualification checks will be required before commencing duties.

Desired qualifications

• GCSE maths grade: A* -C or equivalent is required
• GCSE English grade: A* -C or equivalent is required

Future prospects

The possibility of a full time post upon completing the apprenticeship, with future prospects of personal growth within the organisation. 

Things to consider

Q3 Academies Trust is committed to safeguarding and promoting the welfare of children. All post holders are subject to a Satisfactory Disclosure & Barring Service Check (DBS). Satisfactory employment references as well as identification and qualification checks will be required before commencing duties.

Travel between sites to be mutually agreed, for reasons such as training etc. However the role will mainly be based at the one location.

For more information or to apply, please click the link.