Administration Apprentice

Employer: Dudley College of Technology

Apprenticeship level: Intermediate

Apprenticeship duration: 12 months

Possible start date: 15th October 2018

Working week: Monday - Thursday 8:45 am - 5:00 pm, Friday 8:45 am - 4:00 pm, with 45 minutes lunch each day. Total hours per week: 36.50

The post holder will provide general administrative support to the executive leadership team under the supervision of the Personal Assistant to the College Principal.

To provide general administrative support to the executive leadership team under the supervision of the Personal Assistant to the College Principal.  Duties may include:

• Dealing with incoming and outgoing correspondence, maintaining paper-based and electronic filing systems.
• Use of software including Microsoft Word, Powerpoint, Excel, Outlook and other packages.
• Ensuring all arrangements are in place for meetings to include booking of rooms, hospitality, car parking and audio-visual equipment.

In addition, the postholder will be responsible for:

• Assisting members of the executive leadership support team in the preparation and collation of reports, correspondence and presentations.
• Receiving telephone calls and visitors to the offices of the College Principal and to liaise with staff, students and general public in a professional, customer-friendly manner.
• Opening, logging and distributing post.
• Undertaking photocopying, scanning and filing of documents.
• Undertaking the maintenance and tracking of administrative records.
• Assisting in the organisation of college events and activities.
• Ensuring confidentiality at all times when dealing with sensitive and confidential information.

Desired qualifications

• A minimum of four GCSEs at Grade C/4 or above (or equivalent) including both mathematics and English.
• An ICT Qualification is desirable but not essential.

For more information or to apply, please follow the link.