Administrative Assistant

9 AM - 6 PM (40 hours per week) with possibility of regular overtime hours.

Job description duties & responsibilities: 

• Cover student administrative functions as required and be proficient user of the college database management system (training will be provided).
• Champion Learner Services - actively promote Learner Services across the college.
• Actively engage with students to ascertain feedback. This includes attending cross-college and external meetings/groups as required to promote and develop effective communication.
• Supporting and coordinating day-to-day events and activities.
• Support the administration of funding to students.
• Your work will be supporting Admissions, Examination and Bursary and Library Offices and to act as the first point of contact for initial advice of learner Services.
• Receiving telephone calls, dealing with enquiries and passing onto the right person.
• To follow up and work with students where attendance and other indicators show the student may be at risk, referring to specialist support where required.
• Providing support and assistance to Head of quality & Standards in regard to Safeguarding.
• Being part of a team and responsible for promoting ideas and suggestions to improve the work of the departmental administrative functions.
• To take responsibility for your own professional development and continually update as necessary.
• To comply with all aspects of the Data Protection Act.
• Booking rooms and arranging groups of students meetings etc.
• Liaising with others and organizing events such as Induction week, Student association and College open days.
• Creating standard letters or other documents and making changes to information prior to printing.
• Producing the agenda and minutes for your team.
• To carry out any other reasonable duties within the overall function, commensurate with the grading and level of responsibility of the job.
• Good knowledge of Social Media promotions will be desirable.
• Willingness to attend national & international educational exhibitions.

Suitability:
This position suits a graduate with the ability to focus on detail, good knowledge and understanding of the use of student database management system, good general IT skills (in particular, the proficient use of MSO and basic knowledge of HTML) and a good academic qualification.

How to apply:
We stipulate that applicants must include the following ESSENTIAL requirements for initial assessment & consideration:

• A cover letter stating as why you feel you are a suitable candidate for this position.
• The details of TWO UK-based professional referees whom both have good knowledge of your current & past relevant experience for this position.
• Your current or most recent annual salary.
• Your required termination notice to current employer bearing in mind this is an immediate position.
• It should be noted that the Appointing Panel will be most interested in your Weaknesses rather than your strengths. Please indicate these in your covering letter.

We regret that in the absence of ANY of the above essential requirements we will not be able to assess the potential of your application for further consideration.

Terms & Conditions: immediate start, dress code applicable, enhanced DBS.

Please apply to personnel@lcuck.ac.uk via the button below by uploading your CV together with your Covering letter stating clearly as why you feel you are the right candidate for this position.

Note: Interviews will be on-going and as soon as potential applications are received but the appointment will not take place before the closing date for this position.